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Title
Text copied to clipboard!Workplace Coordinator
Description
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We are looking for a dedicated and detail-oriented Workplace Coordinator to join our team. The ideal candidate will be responsible for ensuring the smooth operation of our workplace, including managing facilities, coordinating office services, and supporting a positive work environment. This role requires excellent organizational skills, the ability to multitask, and a proactive approach to problem-solving. The Workplace Coordinator will work closely with various departments to ensure that all workplace needs are met efficiently and effectively. Key responsibilities include overseeing maintenance and repairs, managing office supplies, coordinating with vendors, and ensuring compliance with health and safety regulations. The successful candidate will have strong communication skills, a customer service mindset, and the ability to work independently as well as part of a team. This is an excellent opportunity for someone looking to make a significant impact on the day-to-day operations of a dynamic and growing organization.
Responsibilities
Text copied to clipboard!- Oversee daily operations of the workplace.
- Manage office supplies and inventory.
- Coordinate maintenance and repairs of facilities.
- Ensure compliance with health and safety regulations.
- Liaise with vendors and service providers.
- Support event planning and execution.
- Assist with space planning and office layout.
- Handle employee inquiries and requests.
- Monitor and manage office budgets.
- Implement and maintain office policies and procedures.
- Coordinate with IT for technical support needs.
- Manage mail and package deliveries.
- Ensure cleanliness and organization of common areas.
- Support onboarding of new employees.
- Conduct regular inspections of facilities.
- Manage access control and security systems.
- Coordinate with building management as needed.
- Assist with emergency preparedness and response plans.
- Provide administrative support to various departments.
- Maintain accurate records and documentation.
Requirements
Text copied to clipboard!- Bachelor's degree in Business Administration or related field.
- 2+ years of experience in office management or facilities coordination.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
- Ability to work independently and as part of a team.
- Customer service-oriented mindset.
- Knowledge of health and safety regulations.
- Experience with budget management.
- Problem-solving and decision-making abilities.
- Attention to detail and accuracy.
- Ability to handle confidential information.
- Strong time management skills.
- Experience with vendor management.
- Ability to lift and move office supplies and equipment.
- Familiarity with office equipment and technology.
- Proactive and self-motivated.
- Ability to adapt to changing priorities.
- Strong written and verbal communication skills.
- Experience in event planning and coordination.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with office management or facilities coordination?
- How do you prioritize tasks when managing multiple responsibilities?
- Can you provide an example of a time you resolved a workplace issue?
- How do you ensure compliance with health and safety regulations?
- What strategies do you use to manage office supplies and inventory?
- How do you handle vendor relationships and negotiations?
- Can you describe a time you successfully planned and executed an office event?
- How do you approach problem-solving in a fast-paced environment?
- What experience do you have with budget management?
- How do you ensure effective communication with various departments?
